Accounts Receivable Professional

1. IDENTIFICATION OF THE JOB

Given name: Credit and Collection Analyst

Reports to:  Supervisor of Credit and Collection LATAM

Business Unit: Vestolit

Country: México

Ubication: Sentura

Department: Finance  

Grade: 14

Date of last revision: 

2. GENERAL PURPOSE

The credit and collection analyst ensure timely collection of overdue invoices, informing customers of their debt and negotiating their payment through the various payment options. Reducing risk exposure by maintaining credit coverage.

3. DIMENSIONS OF THE JOB,

1. Monitor accounts receivable daily, to avoid overdue invoices.Make collection calls, emails, or letters to customers.
2. Interact with customers of public and private institutions for recovery domestic and export collection
3. Provide support to the business for the management and handling of accounts with customers, evaluating their financial statements.
4. Adequate management of financial ratios that allow us to analyze the financial situation of a client.
5. Back up on income activities. Only in posted payment

Responsibility: ($):

Computer hardware

Decision making:

1. Release of orders
2. Activities related to the credit and collection area.

Risk level (administrative, executive, managerial, operational):

3. Administrative

4. Scope,

Local. Follow up in release PO according to the policies. Follow up the increase of the credit limits with the insurance company. Keep customer accounts up to date.

Global. Be in contact with other colleagues from different countries. Be in contact with banks to confirm different payment terms, such as LC and bank collections

5. Main responsibilities,

• Follow-up and execution of strategies and processes for the timely collection of accounts receivable.
• Review and analyze a large number of assigned accounts to ensure that outstanding balances are collected according to payment terms within credit coverage.
• Prepares and sends letters with business bank information for customer payments.
• Analyzing and assessing the creditworthiness of client account using credit risk management tools/reports.
• Reviews and releases orders sent by customer service.
• Issuing and sending payment complements to the client.
• Consultation and identification of bank statements.
• Establishes agreements with customers, maintains a detailed record of all movement activity on customer lines of credit.
• Understanding what guarantees we can request from customers to justify the granting of a line of credit.
• Knowledge and use of customer portals for entering invoices.

With whom?

What for?

Commercial

Updating the status of customers with respect to their credit line and balances

Credit and Collection Executives

Notification of customers with overdue balances and risk of non-payment

Customer service

Relase orders / review payment terms.

Who?

What for?

Customers

Negotiation and payment management.

Entry of invoices for collection

7. Scholarship (20%)

Minimum: Bachelor's degree in Administration, Business Administration, Finance

Degree: Graduate

Desirable: Master's Degree in Administration, Finance

8. KNOWLEDGE (15%)

EXPERIENCE (50%)

Strong knowledge and experience in key business areas:

Customer service

Credit and Collection

Knowledge of different payment terms

AR from domestic and export markets

Perform financial analysis for the granting, administration and recovery of loans. Evaluate clients' payment capacity and credit scoring.

Required:

Use of Microsoft´s system very well, particular:

Excel to make pivot tables

Power Point, to made presentations and Power BI.

Bilingual, customer collections in English

Desirable:

Visio, to make process flows

ERP: SAP

Experience: 

• - 2 to 5 years of experience in finance, credit in similar companies of national or international scope.

Skills:

• Data Analytics
• Project management
• Common operating systems
• Negotiation
• Goal setting.
• Planning.
• Decision making.
• Strategic planning.

Willingness to travel: No

9. Language

• Advance English -Preferred

Place an X on the competency level to which this position relates:

 Individual contributor       People leader       Senior leader

The Orbia Talent Model describes the key actions required to perform the job-by-job level (individual contributor, people leader or senior leader) for each competency. Keeping in mind that all of the competencies listed below are necessary to perform the job successfully, place an X in the right-hand column for no more than 5 competencies from the full list that, for this specific position, are considered critical to performing the job with superior results.

*Leadership competencies applicable only to Team and Senior Leaders.

• Integrity
• Passion for Results
• Operational Excellence
• Customer Orientation
• Innovation
• Teamwork
• Embracing Changes
• Decision-making
• People Leadership *
• Leading Change *

*  Only for people leaders

11. ADDITIONAL INFORMATION (Provide brief details of any significant variations or additions to the Principal Responsibilities)

12. NAMES AND SIGNATURES

Name and job title

Date

Name and job title

Date