Office Manager

Orbia Advance Corporation is a Purpose-led company with big aspirations. We are out to advance life around the world while maximizing value to our shareholders, customers and employees. The Company is passionate about the topics that define how people will live and thrive tomorrow: the future of cities, buildings, agriculture, and materials. Orbia Advance Corporation has five business groups which offer innovative solutions across multiple industries including building and infrastructure, data communications, chemicals and more. In 2018, Orbia Advance Corporation bought a majority stake in Israeli-based Netafim, the world’s leader in drip irrigation, and is helping the world ‘grow more with less’ as it helps to solve food and water scarcity. Orbia Advance Corporation has operations in 41 countries with more than 22,000 employees.

We started as a producer of commodities and have evolved to become a provider of innovative solutions that address the global issues of rapid urbanization, water and food scarcity, and a growing and aging population. We’re already a global leader in Polymers, Fluor, Building & Infrastructure, Datacom, and Precision Irrigation. We have embarked on a CEO-led transformation, as part of our journey to become a truly purpose-led, future fit company.

OFFICE MANAGER

MAIN PURPOSE 
Ensure the efficient and effective management of office operations, facilities, and administrative support at the Torre Reforma office, directly contributing to the organization’s objectives by optimizing operational workflows and fostering a collaborative and efficient work environment. This role supports key organizational goals by fostering a productive work environment and maintaining alignment with company policies and procedures.

KEY RESPONSIBILITIES 
Oversee daily office operations, including facilities management, supplies, and vendor relations, such as coordinating contracts, evaluating service performance, and maintaining effective communication with cleaning, security, and maintenance providers.

Coordinate and attend quarterly safety and civil protection meetings to ensure compliance with regulations.

Manage booking and use of office spaces, ensuring proper documentation and adherence to usage policies.

Supervise administrative support staff and provide guidance to ensure high-quality service.

Act as a liaison with Torre Reforma building management to address operational needs.

Develop and implement office policies and procedures to streamline operations.

Provide logistical support for team meetings and events, including logistics and materials, for in-person gatherings.

Handle budget preparation and cost control related to office management activities.

Monitor and maintain office equipment and ensure timely repairs or replacements.

Serve as the point of contact for internal and external stakeholders regarding office operations.

COMPLEXITY OF THE JOB 
•    Cross-functional coordination: Engage with various internal teams (e.g., IT, People, and Operations) and external vendors.
•    Decision-making: Handle operational decisions with moderate financial and strategic impact.
•    Problem-solving: Address and resolve issues related to facilities and office management effectively.

 INTERNAL AND EXTERNAL RELATIONSHIPS
Describe the main internal and external relations required by the position (internal functional areas, position or external vendor not person-specific).
Who (Position or External)    Internal/External    What for?
Torre Reforma Building Management    External
Facilities maintenance and compliance
Vendors and Service Providers    External
Procurement and contract management
Cross-functional Teams (People, IT)    Internal
Coordination of office support and operations
People    Internal
Coordinate with users support and operations.
                                                                                                                             
FUTURE-FIT MODEL 
Orbia´s Future-Fit Model details how each Orbia employee can attain Orbia’s purpose and bring it to life, wherever they are, every single day.
Check the box in line with the position:
  ☐    Individual Contributor
  ☒    People Leader
Embrace Vision and Direction    Provide Vision and Direction
   Develop Yourself and Others
Drive Results    
Foster Collaboration and Inclusion    

 EDUCATION, EXPERIENCE, LANGUAGE, & PHYSICAL REQUIREMENTS 
    Academic Level: Bachelor’s degree in Business Administration, Operations, or related field
    Language(s) and level of proficiency: Proficient in Spanish and English (written and spoken)
    Knowledge/Experience: 
o    5+ years in office management or similar roles.
o    Knowledge of local regulations related to office safety and civil protection, such as compliance with NOM-030-STPS for workplace safety programs and evacuation protocol standards.
o    Experience in budget management and vendor coordination
o    First Aid certified / Civil Protection Norms knowledge (certified desirable)
 

Our Global brands: Dura-Line, Koura Global, Vestolit, Netafim, Alphagary, Wavin.

They offer a broad range of value added solutions and finished products that contribute to customers’ success and ultimate improve the quality of life for people around the world. Along its commitment to good citizenship, Orbia Advance Corporation delivers Total Value to customers, employees and investors worldwide, every day.